Discovering Our Collections
Registering to request a visit or a copy
To use our collections, you must register as a researcher by setting up a HOLLIS Special Request Account. This account allows you to:
- Submit requests automatically via links in our online catalog, HOLLIS
- Submit requests from our off-site collections before you visit
- Submit orders for reproductions including digital scans of special collections materials
- Track the status of your requests
- Access detailed information about past requests
- Gain access to all Harvard Library’s special collections repositories that use HOLLIS Special Request
Visiting Special Collections
Before you visit
1. Request materials
- Plan ahead! Our collections are stored off-site and may take up to 3 business days to retrieve.
- All requests must be made through HOLLIS Special Request.
- Note: multiple requests may require additional visits.
2. Schedule an appointment
- Plan ahead! All visits to Special Collections require an appointment.
- Appointment times are limited and subject to staff availability. We will do our best to accommodate your needs.
- Schedule a Gutman Special Collections appointment. (Multiple requests may require additional visits.)
- Note: We are not scheduling appointments for Friday, July 1 - Monday, July 18, 2022.
3. Note: If you are not a current student, faculty or staff member with a Harvard ID, you will need to follow the COVID protocols outlined in the HGSE Policy on Visitors, including completing a health and vaccination attestation the day before your visit.
4. Review handling guidelines
- To ensure our collections are preserved for future use, please review 10 Tips for Reading Room Success.
When you visit
- Directions to Gutman Library and nearby accommodations.
- You must bring one of the following forms of ID:
- Harvard ID
- State-issued driver’s license or state-issued identification card, including a photo and date of birth; or
- Passport (U.S. or international).
If you do not have one of these forms of identification, please use the Gutman Ask Us form to make individual arrangements in advance of your research visit.
- Show your identification and/or HGSE Clear attestation to the security guard at the front entrance. Let them know that you have a Special Collections appointment and proceed to the main desk on Gutman’s 2nd floor. At the main desk, ask for the Special Collections librarian.
In Gutman Library
When you arrive on the 2nd floor, Special Collections staff will:
- Greet you and help you to store coats, backpacks, purses, and other materials not needed for research.
- Orient you to Special Collections procedures and review handling guidelines. Note: due to a renovation, we do not have a formal reading room, but will provide a comfortable space for you to view materials.
During your visit:
- You’re welcome to bring pencils, laptops, tablets, phones (in silent mode), digital cameras, and other materials to assist in your research.
- Personal books or papers are allowed only if these items are necessary for immediate research.
- We do not permit the use of pens, tripods, scanners, camera flashes, special lighting, or any other equipment that rests directly on collection material or may pose a risk of damage.
- The HGSE campus provides wireless access. Use these instructions for connecting to the HGSE network.
- For information about taking photographs at the library see Making and Requesting Copies.
Making and Requesting Copies
In Gutman Library
- You're welcome to photograph most materials. Some collections may be subject to donor stipulations that limit or prohibit photography. Researchers are asked not to take pictures of other patrons or the library. Laptops and tablets are permitted; flatbed scanners are not.
Submitting requests through HOLLIS Special Request
Requests for digital images are considered on a case-by-case basis. Permission depends upon the physical condition of the material in question, and should not be assumed in advance. On-site researchers may take digital photos to assist with note taking.
- Use the copy form in HOLLIS Special Request to make all requests. Learn more about making copy requests with HOLLIS Special Request.
- A Special Collections staff member will review your request and be in touch with you about fees and a timeline. We reserve the right to deny reproduction requests due to copyright concerns, donor restrictions, condition of the materials, or other reasons.